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Conference Proceeding

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Academic libraries in New York State have benefited from Coordinated Collection Development Aid (CCDA), meant to support resource sharing, since 1981. In recent years, dwindling academic library budgets have increased the need to utilize funds effectively and reduce unnecessary duplication across physical library collections. Patrons already benefit from the connection between resource sharing and collection development, where ILL is important and shared collections are valued. A need existed to connect the dots between library collection development and resource sharing cooperatives, where the strength of resource sharing groups is the strength of the combined, diversified collections of its members. The presentation will describe phases of a pilot project to develop and use technology to assist in true coordinated collection development through the use of ILLiad. The presentation will describe the need for true coordinated collection development, illustrate the proposed solution of a tool using ILLiad, outline the implementation of the project, and discuss the hopes for the future. Lastly, we will invite further participants (beginning with IDS Project libraries) to come along. The first phase of the project was to create a tool within ILLiad to develop collections reactively, by matching patron loan requests with a corresponding library's collection goals, as measured against the IDS Conspectus. This tool connects different systems together through a hosted web interface, which provides the data required for multiple library departments to use in order to begin to achieve coordinated collection development. This data includes titles matching the following criteria: the number of times an item has been requested by IDS libraries, if less than 3 IDS libraries have the request, and it matches the IDS Conspectus for the lending library. In addition to the web interface, library staff are notified weekly via email of titles that meet this criteria, therefore making it easier to strengthen their own library collection as well as the regional collection. The current and second phase of the pilot is testing the tool with SUNY Brockport and Nazareth College as partner libraries. Overall, the success of the project will be measured by the number of project participants as well as by the number of reports with purchase recommendations. We will describe what we have learned during the first phase of the project with the hope that it will encourage other participants to join as we embark on the next phase of this project! To date, this project has been partially supported by Regional Bibliographic Databases and Interlibrary Resources Sharing Program funds which are administered by the Rochester Regional Library Council.


Presented at the IDS Project Annual Conference in Albany New York, July 29, 2016.

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Creative Commons Attribution-NonCommercial 4.0 International License
This work is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License

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